Use this checklist before winter weather hits to keep your business running smoothly.
✅ Remote Access
• Employees can access email, files, and business applications from home
• Cloud file sharing (SharePoint, OneDrive, or similar) is available
• Office-based systems can be accessed securely when needed
• Remote access has been tested from a home network
✅ Security Basics
• Each employee uses their own login (no shared accounts)
• Multi-factor authentication is enabled where possible
• Company data is accessed only through approved tools
• Lost or stolen devices can be remotely secured if needed
✅ Employee Devices & Internet
• Employees have a work-ready computer
• Home internet is reliable enough for daily work
• Employees know how to connect before a storm occurs
• Basic troubleshooting steps are understood
✅ Office Network Readiness
• Internet and network equipment remain online if the office is closed
• Firewall and security systems stay active
• Battery backup protects critical equipment
• Remote work does not depend on someone being physically in the office
✅ Phones & Customer Communication
• VoIP phones are configured to ring employees working remotely
• Emergency or weather voicemail explains how to reach your team
• Callers are given clear expectations during office closures
✅ Communication Plan
• Clear guidance exists for when work-from-home applies
• Employees know who to contact for support
• Response time expectations are set during weather events
• Urgent vs. non-urgent issues are clearly defined
✅ Test Before You Need It
• A test work-from-home day is done at least once per year
• Any issues are resolved before storm season
• Employees feel confident working remotely
Bottom Line: Preparing ahead helps your business stay productive, secure, and calm when weather disrupts normal operations.