💡 Your biggest data leak might be in a chat box, not an email. When staff paste client details, contracts, or internal procedures into random AI tools to “get help,” that information can leave your control for good.
Here is how to use AI safely without slowing your team down:
🧩 Define what is off-limits: customer PII, financial records, health data, passwords, network diagrams, and internal security procedures should never go into public tools.
✅ Approve safe tools: provide company-approved AI solutions with business or enterprise licenses, clear data policies, and settings that turn off training on your content where possible.
✍️ Set simple rules: AI is fine for polishing emails, brainstorming ideas, and working on already-public information—not for reviewing raw client records or internal logs.
📊 Add visibility: tie AI access to company accounts so usage can be audited, and review high-risk departments like finance, HR, and legal regularly.
🎓 Train with examples: show your team real “unsafe prompts” vs “safe prompts” so they can work faster without putting your data on the line.
Want to make sure new tools don’t quietly punch holes in your security, reach out to Bernie Orglmeister at support@skyviewtek.com or call 610-590-5006 for a quick policy and security checkup.