Data Sharing & Storage for Small Businesses: Server Storage or Hybrid, What’s Best for You?
As your business grows, you might find that some data and applications still need a more traditional setup. That is where server storage, either on premise in your office or in the cloud as hosted servers, still comes in.
Option: Traditional Server Storage (On Premise or Cloud Hosted)
Servers are still widely used, especially for companies with specialized software or large data sets.
Pros ⭐
✓ Best for specialized or high performance applications
Apps like QuickBooks Desktop multi user, CAD programs, ERP tools, and manufacturing software often require server storage.
✓ Predictable performance
A local server on your internal network offers fast speeds for large files.
✓ Centralized control
Your IT team manages permissions, access, and data protection in one place.
Cons ⚠️
✗ Higher cost of ownership
Servers require hardware, warranties, power, cooling, backups, antivirus, patches, monitoring, and eventual replacement about every five years.
✗ Not flexible for remote teams
Remote access requires VPNs or remote desktops, which can be slower and less secure.
✗ Failure risk
If the server crashes and backups fail, downtime can halt your entire business.
✗ Cloud hosted servers cost more long term
Monthly hosting, maintenance, and licensing fees add up and are often more expensive than Microsoft 365.
When Is a Server Still the Better Option?
Choose server storage if your business:
– Runs applications that require a traditional file server
– Uses very large files such as CAD, engineering, architecture, or manufacturing data
– Needs low latency, high performance access inside the office
– Requires strict control over how data is stored and accessed
– Has minimal remote work needs
A Hybrid Approach: Often the Best of Both Worlds
Many businesses use both:
– OneDrive/SharePoint for documents, collaboration, HR files, and day to day office work
– A server, on premise or cloud hosted, for applications and data that require higher performance or multi user access
This blended strategy allows your team to stay flexible, reduce risk, and control costs without sacrificing performance.
Not Sure Which Option Is Right for You?
Every business is unique. Your software, workflows, compliance requirements, and budget all play a role in choosing the right approach. SkyViewTek can help you review your options and design a file storage plan that keeps your business secure, efficient, and ready for the future. Reach out to Bernie Orglmeister Today at 610-590-5006 or support@skyviewtek.com to discuss the best Option for your business.